Recruitment Privacy Notice

Introduction

10:10 Games Limited is a "controller". This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice. This privacy notice covers how 10:10 Games handles your personal data when you apply for a job.

It is important that you read and retain this notice so that you are aware of how and why we are using such information and what your rights are under the data protection legislation.

We are also present on platforms such as LinkedIn to promote employment opportunities. We use the built-in analytics functions on these platforms to look at de-identified data, with a view to improving our recruitment outreach. If you have any questions about how LinkedIn processes personal data, you can read their privacy notice.

The data we collect

The personal data we may collect from you includes:

      • Contact details such as name, title, addresses, telephone numbers, email addresses

      • Evidence of how you meet the requirements of the job, including CVs, portfolios, and references

      • Evidence of your right to work in the UK and immigration status

      • Diversity and Equal Opportunities monitoring information – this can include information about your race, ethnicity, gender, disability and other “special category data”

      • Information about your health, including any medical needs or conditions

      • Other information required for some applications

      • If you contact us regarding your application, a record of that correspondence

      • Details of your use of our recruitment services, such as your candidate profile and consent for alerting you in case of future job opportunities

      • The status of your application and updates on how it moves forward

Our legal basis for using your data

We process personal data throughout the application on different legal bases:

Contract Processing your data is necessary to move your application forward before signing a contract of work. This concerns employment and pre-employment checks.

Legal Obligation The law requires 10:10 Games to check that candidates are entitled to work in the UK.

Processing special category data

Personal data is defined as “special category” when it reveals racial or ethnic origin, religious beliefs, sexual orientation, disability, and gender. We process this data when it’s necessary in our recruitment and reporting processes.

Why we need your data

We need your data in order to:

      • Move your application forward

      • Check that you’re the right candidate for the role

      • Get in contact with you

      • Send you notifications for vacancy roles or job alerts

How your personal information is collected

We usually collect your personal information from your application. We might also collect information from third parties such as:

  • Former employers and people named in your references

  • Referrals from our current employees

  • Recruitment agencies

Talent Pools

We maintain a list of candidates who met our requirements but were not successful in securing the specific role you applied for. We’ll ask for your consent to be added to these lists. We will refer to the list when other roles are become available and will contact you if you match the role. We will ask for your consent before putting you forward for the role.

Data Sharing

Personal information you provide in the recruitment process will be made available to 10:10 Games and our processors. If you are successfully recruited, we will upload your details to our HR system. As a member of staff, you will sign a contract of employment and agree to additional terms on how your data is handled and stored.

Data Security

We have put in place measures to protect the security of your information.

Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.

We have appropriate security measures to prevent your personal information being accidentally lost, used, or accessed in an unauthorised way, altered or disclosed. In addition, we only give access to your personal information to employees who need to work on your recruitment process.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for – including legal, accounting, or reporting requirements.

This will depend on:

  • The amount, nature, and sensitivity of the data

  • The potential risk of harm from unauthorised use or disclosure of your personal data

  • The purposes for which we process it

  • Whether we can achieve those purposes in other ways

For documents supporting recruitment, applications and selection, our retention period is two years.

Your rights

You have the right to:

  • Request access to your personal information (known as a “data subject access request”) – you’ll receive a copy of the personal information we hold about you, so you can check that we are lawfully processing it. It also allows you to request an electronic copy of any data you have provided.

  • Request that we correct incomplete or inaccurate personal information that we hold about you

  • Request we delete or remove your personal information – you can do this when there is no good reason for us to keep it – you can ask us to delete or remove your personal information where you have exercised your right to object to processing

  • Withdraw your consent for any data processed under the lawful basis of consent

  • Request we restrict the processing of your personal information


To make any of these requests, contact our HR Manager.

Questions and complaints

If you have any questions or complaints about 10:10 Games Limited Recruitment Privacy Policy, please contact our HR Manager at abrown@1010games.com

Changes to this privacy notice

We may change this privacy notice. Any changes will apply to you and your data immediately. If these changes affect how your personal data is processed, we will take reasonable steps to let you know.